Client Overview
- Industry: EdTech
- Location: United States.
- Company Size: 150+ Employees.
The Challenge
Our client, a fast-growing EdTech company, faced inefficiencies in managing trainer assignments across multiple locations. Key challenges included:
- Manual trainer matching based on availability and skillsets.
- No real-time view of distance or travel feasibility.
- Uneven distribution of trainer workloads.
- Time-consuming evaluations and decision-making.
- High admin effort due to lack of automation.
These bottlenecks were affecting both turnaround times and team satisfaction.
✅ Our Solution
At Appsavio, We designed and implemented a smart trainer placement system using.
Tools Implemented:
- monday.com for workflow and assignment management
- Zapier for integrations and task automation
- Google Maps API to calculate real-time travel distance
- OpenAI API for AI-driven matching and contextual analysis
- Custom Python & JavaScript scripts for advanced logic and filtering
Key Features Delivered:
- Auto-selection of top 3 most suitable trainers based on skills, language, availability & past feedback.
- Distance-based prioritization to reduce travel time and cost.
- AI scoring engine to evaluate contextual fit for training needs.
- Balanced distribution by tracking current assignments.
- Clean interface for the team to review and finalize assignments.
Project Duration:
6 Weeks from discovery to go-live with continuous feedback loops
Results & Impact
| Metric |
Improvement |
| Trainer Assignment Speed |
60% Faster |
| Workload Balance |
30% Improved |
| Admin Effort |
Significantly Reduced |
| Trainer Match Accuracy |
Greatly Enhanced |
| Travel Costs |
Reduced |
|
Bonus Outcome:
Training centre representatives reported increased satisfaction due to better trainer recommendations and faster assignment workflows.
|
Conclusion
By combining workflow automation, AI intelligence, and real-time data, we helped the client move from a fragmented, manual system to a highly optimized and intelligent trainer placement process.
We’ve helped teams solve big challenges and scale faster. Begin your journey with appsavio and let us tell your story next. [Contact Us]
